4 key steps on how to optimize your use of technology

optimize your use of technology
Out of the world's 7.942 billion population, an estimated 5 billion individuals are already using the internet; which is 63 percent of the global population. Advanced technologies powered by innovation are already upon us. And the way we currently utilize technologies negatively or positively affects our lifestyle and as well as productivity. This post presents key strategies to optimize your use of technology. It also gives insights on how to declutter some digital processes and keep them simple in the digital World.

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Almost all of us were born into technology at some different point in time, but Humanity’s insatiable appetite for technological advancement has led us to a dead end; we are now facing an existential threat as a result of our pursuit of technological progress. 

But yet all of these can be solved if Humanity can leverage technology purposefully, so technology can redeem itself and make our world a better place. This has also been seen amongst the breeds of innovative purpose-driven technology leaders.

Here are the four quick points on how to optimize your use of technology. Enjoy!

1. Technology should support your Values and Purpose
2. Technology should play a vital role in your productivity
3. Security implications of using technology
4. Technology is here to stay


Technology should support your Values and Purpose

If you’ve found yourself questioning why you are using a particular technology, or more importantly, how you are using technology to improve yourself or your business better; then you are on the right foot. 

As technology continues to make its way into our lives and businesses, we should always be capable of questioning its purpose, usefulness, and effectiveness.

To ensure that we are using technology to its full potential, we must start with “why.” If we understand our technology use, we will have a sense of purpose.
In his book (Program or Be Programmed), Douglas Rushkoff tells us that we are part of a digital revolution in which we must “determine the value-creating capabilities of the technologies” we use, not simply use them. 

Rushkoff puts forth that “we have embraced the new technologies of our age without really learning how they work and work on us.”

I came to understand that In general, when technology attempts to solve problems of matter, energy, space, or time, it usually becomes successful. 

But when it attempts to solve human problems of the mind, communication, interaction, ability, etc. it fails or backfires dangerously; reason because we don’t make purposeful use of it. 

For example, isn’t the purpose of Facebook to connect people? That sounds like a human problem. But actually Facebook provides also a medium through which people and businesses can communicate.

In fact, most people I know seem to have a sort of uncomfortable feeling of addiction surrounding Facebook—the sense that they are spending more time than is valuable for them as people.

This thought can also be applied in clarifying whether or not the advancements in technology are “good.” I’ve had mixed feelings at times about the advancement of technology—was it really giving us a better world? or was it making us all slaves to machines? 

The answer is that technology is neither inherently good nor bad, but purposeful use of it can help us determine how impactful it can be in our lives. 

Data-driven technologies such as machine learning, artificial intelligence, personalization, etc. bring with them myriad concerns of privacy, confidentiality, security, and ethics. 

As a society in itself, there is an opportunity in defining responsible and purposeful use of technology. Digital minimalists find satisfaction in their long-term commitment to using technology with purpose.

To me technology is not solely here to make us feel better, it’s how we use it that matters, we need to find value in what we make of it; the things we create, and why we create them.

Another area we should also consider while utilizing technology is this; What is our purpose in life? How can we harness technology to achieve that purpose? Is a particular technology meant for us? Or is it driven by social factors? 

If a particular technology directly connects to your purpose and values in life, there is no harm in trying it out to the fullest, you just always have to ponder on the “Why’ you use that technology.

All of these will help you Create and utilize technologies that can have a great impact on your life.


Technology should play a vital role in your productivity

If a particular technology is meant to fulfill a purpose in our life; then how can we utilize it efficiently? 

This question might seem underrated, but truth is told, sometimes we neglect the fact that technology is meant to play a supporting role in our life and business and not the other way round. 

It’s not enough though to decide if one particular technology is important in our lives, we need to first consider how we use it. Are we getting the most out of it? or could we use it more efficiently?

 Optimizing your use of technology is as important as what you chose to use and why.

Technology has enabled us to find ways to do more with less; this can be seen in our to-do lists, calendars, product management apps, and SaaS; even some sophisticated technologies such as the Google lens, where you can take a picture of a book and convert it automatically into text. These present important opportunities in our life if we can make efficient use of them.

Specifying those technologies that are essential to your life and cutting off those that do not, will help declutter your digital experience while focusing your energy on things that matter and make you more productive. 

The trick is not about cutting out the use of technology altogether, but about being smart about the way you use it. Technology is just a tool as it seems, and a tool is as good as the use you give it. If you misuse it; well it won’t have any benefit to you.

The best approach is to determine where you need a productivity boost in your everyday life and research if there is a tech tool readily available to fill that gap — chances are, there is.

Digital minimalism can also help you focus on those tools and technologies that are essential to your purpose. It’s best to choose a focused life in this noisy world.

Incorporating automation in your use of technology will go a long way to keep you more productive. 

Advancements in AI and machine learning have made it possible for us. Find the tools that automate most things, from scheduling and bill payment to email responses and contact update lists. 

This can be achieved with some notable software that combine or connect different services in one place. This will give you enough leverage to achieve a lot more with one solution.

Consider how “Spike” replaces your Contact, email, calendar, and Meet apps and combines everything in one unique place. 

For businesses, consider how “ClickUp” replaces Monday, Slack, and most other apps.
Consider how “Zapier” connects almost all the productivity apps and makes automation feel like a breeze. You can also use Zippier for most personal and business automation.

Consider utilizing Cloud solutions for your storage both personal and business storage. Big tech solutions such as Microsoft Office 365 and Google drive provide a free and flexible methods of getting work done. 

Google Sheets, Google Docs, and Google Slides are all part of the web-based office suite offered by Google for free

These applications integrate with Google Drive, Google’s file storage, and synchronization service to make your file sharing seamless and interoperable.

Also, consider tech tools that provide a way to digitize any manual processes on your activities; such as calendars, tasks schedulers, and reminders. 

This requires a lot of research just like I mentioned earlier, but there are a considerable amount of technological solutions for nearly every problem you’ll face; the most important thing is to understand your needs and purpose.


Security implications of using technology

Voice typing and language processing technologies allow us to type more with less effort, but the fact is this; the majority of the time, we tend to overlook the different ways our personal information and data are being used and shared across the Web, which will fall back, especially if our data is used wrongfully without our permission.

Privacy policy, terms of use and cookies privacy are provided on almost all the web services we use. But we tend to ignor them, as they are sometimes lenghty to read; or hard to decipher. 

But they can contain a clear decription of how our data are beign used and shared; which you can choose to accept or not.

Recent technologies such as the Blockchain and Metaverse have brought solutions for connectivity and communication and enhanced security; but without doubt, it has brought with them problems such as Cyberbullying, and because it is new, some security and interoperability treats are upon us. 

This only leaves us to research (DYOR) on these technologies. Knowing about them and figuring out how to prevent those threats.

Although biometrics authentications are the norm for most of the tools and apps we use; some web-based applications and SaaS require you to use strong passwords with combinations of upper and lower case and with a combination of special characters. 

This will make your passwords unpredictable from cyber attackers. You can also consider implementing 2-factor authentication (2FA) maybe with your phone number or Authenticator apps. This will help prevent unauthorized access to any of your accounts. .

It’s advisable to use password managers and extensions, especially in your chrome or other browsers, so as to sync your passwords across different Services. But make sure the device you are using is personal, and can’t be accessed without authorization.

Checking your software and apps from time to time for updates is great; this can prevent you from a myriad of threats and security breaches. (Which has been seen countless times in the technology usage history). 

Enterprise-wide IoT deployments are leading to a surge in hardware security threats, with hackers attacking vulnerabilities in physical devices, software, hardware, and firmware.

Almost all businesses rely on software companies to build their app and software, but most of the time the stakeholders never do due diligence to know behind the scenes which frameworks are being used by those developers and the security risks involved.

Although the overuse of technology works against us, I hope from this blog we can start making better use of it.


Technology is here to stay

Technology has been a bedrock of our evolution as species; we create tools that solve complex problems and make our life easier; enabling us to evolve. 

Each time something comes along, our society is transformed. Just like electric vehicles such as Tesla has revolutionized transportation. 

An update on the screen or chips of an iPhone can also help create a new version of it, technology speaks to each other. And we need to understand this continuum.

For many small business leaders, the thought of upgrading hardware can be overwhelming and costly, which often leads to the need being ignored until it’s too late. 

While there are several other reasons why small businesses keep legacy systems running, the risks are too great to ignore.

Efficiency in software deployment has been a sought-after service for companies, young startups, and businesses. Here at Megaexe, you can count on us to provide the best-in-class services for your technology needs! 

Using state of the are technologies, we make sure the software we are building aligns with your company’s purpose and object, This is through continous research and development.
Visit our contact page to get a quote.

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